Lancaster School Board Proceedings July 17, 2019

LANCASTER SCHOOL BOARD PROCEEDINGS
The Lancaster School Board met in regular session on Wednesday, July 17, 2019, at 8:00 p.m. in the district office. The following members were present: Diamond, Homstad, Langerud, Lupien, Nordin and Peterson. Also present were Supt. Shannon Hunstad, Teacher Rep. Jaime Peterson, Kittson County Enterprise Anna Jauhola, and Mendy Coffield.
Chairperson Diamond called the meeting to order and took roll call. The Pledge of Allegiance was recited by those in attendance.
The agenda was approved on a motion by Homstad, second by Peterson. UC.
On a motion by Nordin, second by Langerud, the consent agenda was approved as presented.  UC. Items included:
• The minutes of the June 19, 2019, regular meeting, and the special meetings on June 26 and 27, 2019, were approved.
• Electronic Funds Transfers (EFTs) in the amount of $44,550.65.  Payroll EFTs in the amount of $34,990.93, and monthly bills in the amount of $98,299.00. Check numbers 40062-40089.
• The Budget Comparison and Treasurer’s reports were reviewed.
• The current revenue totals by fund were reviewed.
• Join organizations / renew programs: Minnesota School Board Association (MSBA), Minnesota Association of Secondary School Principals (MASSP), National School Board Association, Minnesota Association of School Administrators (MASA), Northwest Regional Inter-district Council (NWRIC), Northwest Service Cooperative (NWSC), Minnesota Rural Education Association (MREA), Minnesota Moose Country Telecommunications (ITV), Renew National Food Service Programs.
The following resolution was moved by: Peterson and seconded by: Langerud:
RESOLUTION ACCEPTING DONATIONS
WHEREAS, Minnesota Statute 123B.02, Subd. 6 provides: “The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education.”; and
WHEREAS, Minnesota Statutes 465.03 provides: “Any city, county, school district or town may accept a grant or devise of real or personal property to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full.”; and
WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;
THEREFORE, BE IT RESOLVED, that the School Board of Lancaster Public School, ISD 356, gratefully accepts the following donations as identified below:
Donor    Item    Designated Purpose (if any)
Lancaster American Legion
Gambling Fund        $500.00    Merry-Go-Round
Lancaster School Student
Activity Fund – 3rd Grade Earth Day    $633.37    Merry-Go-Round
The vote on adoption of the Resolution was as follows:
Aye:  Diamond, Homstad, Langerud, Lupien, Nordin and Peterson
Nay: None
Absent: None
Whereupon, said Resolution was declared duly adopted.
On a motion by Nordin, second by Lupien, and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the low bid from Food Services of America for milk and butter for the 2019/20 school year. No other bids were received.
On a motion by Homstad, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, sets the meal prices for the 2019/20 school year as follows:
2018/19        2019/20
Lunch    Breakfast    Lunch    Breakfast
Elementary    2.60    1.50    2.75        1.55
Secondary    2.65    1.50    2.80        1.55
Adults    3.80    2.35    3.85        2.40
Reduced      .00      .00      .00          .00
Kindergarten          .00              .00
Seconds      .55          .60          .60
Milk/Juice       .30      .30           .35          .35
Pursuant to due call and notice thereof, a School Board meeting of School District No. 356, State of Minnesota, was held on July 17, 2019, at 8:00 p.m. for the purpose, in part, or approving the District’s Long-Term Facility Maintenance Ten Year Plan.
Langerud introduced the following resolution and moved its adoption:
RESOLUTION APPROVING SCHOOL DISTRICT NO. 356
LONG-TERM FACILITY MAINTENANCE TEN YEAR PLAN
BE IT RESOLVED by the School Board of District No. 356, State of Minnesota, as follows:
1. The School Board of School District 356 has approved the Long-Term Facility Maintenance Ten Year Plan for its facilities for 2019-2020. The various components of this plan are attached.
The Motion for the adoption of the foregoing resolution was duly seconded by Nordin and, upon vote being taken thereon, the following voted in favor thereof: Diamond, Homstad, Langerud, Lupien, Nordin and Peterson.
And the following voted against the same: None.
Whereupon said resolution was declared duly passed and adopted.
I, the undersigned, being duly qualified and acting Clerk of School District No. 356, State of Minnesota, hereby certify that I have carefully compared the attached foregoing extract of minutes of the meeting of School District No. 356, held on the date therein indicated, with the original of said minutes on file in district office, and the same is a full, true and complete transcript insofar as the same relates to the approval of School District No. 356 Long-Term Facility Maintenance Ten Year Plan
WITNESS MY HAND officially as such Clerk this 17th day of July, 2019.
Clerk, School District No. 356
Discussion was held on the 2019/20  bus routes. At this time, the four routes will remain the same as the 2018/19 school year.
Supt. Hunstad updated the board on Debbie Groves’ June 30th retirement. Anne Dalbey is also planning to retire in the next few years, but has decided to work full time in 2019/20 and look at part-time for the 2020/21 school year. Sean OLeary began as Assistant Custodian in May, and it is going very well with him and Patrick working together. Debbie’s office duties are being separated out between a few staff members; Mendy Coffield will take over the Student Activity Fund accounting program. Supt. Hunstad noted that Coffield’s Food Service Director position will be moved to Alana Scalese. Scalese is also going to take over some of Dalbey’ duties: the daily memo / activity bulletin, meals program, and also attendance. As the year goes on and Scalese can take on additional duties, Dalbey will begin to shift them to Scalese as well. Scalese will still work in the kitchen for part of the day. A paraprofessional will also provide support.
Supt. Hunstad presented the new Food Service Director / Administrative Assistant contract to the School Board. This would be Alana Scalese’s new position. Chairperson Diamond inquired if there will need to be other staff hired. At this time, that is unknown until we see how the transition goes.
On a motion by Langerud, second by Nordin, and carried Be It Resolved, that the Board of Education of Independent School District 356, approves the Food Service Director/Administrative Assistant contract for Alana Scalese effective immediately.
On a motion by Diamond, second by Homstad, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves authorized signers on the following accounts:
Petty Cash account        Mendy Coffield, Lisa Lamberson
Main account        Chairperson, Vice-Chairperson, Clerk,
Mendy Coffield
Activity account        Mendy Coffield, Lisa Lamberson, Shannon Hunstad
Certificate of Deposit        Mendy Coffield, Shannon Hunstad
Savings account        Mendy Coffield, Shannon Hunstad
Credit Card        Mendy Coffield, Shannon Hunstad, Cory Waling,
Jim Scalese, Alana Scalese
On a motion by Peterson, second by Lupien, and carried: Be It Resolved, that the Board of Education of Independent School District 356, hires Jamie Winterland as Junior Class Advisor for the 2019/20 school year.
Discussion was held on the Safety Handbook being changed over to an Employee Handbook. Changes have been made to the Lockdown section and also the employee changes.
Supt. Hunstad updated the Board on the new reading curriculum that has arrived for K-6. We will be teaming up and sharing the training expense with Stephen-Argyle as they are also changing to Reading Wonders.
On a motion by Peterson, second by Langerud, and carried Be It Resolved, that the Board of Education of Independent School District 356, approves the first reading of the Employee Handbook as presented by Supt. Hunstad. The final reading of the handbook will be tabled until the September meeting to allow for staff input in August.
On a motion by Nordin, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the first reading of Policies: #602 Organization of School Calendar and School Day, #611 Home Schooling, #707 Transportation of Public School Students, #708 Transportation of Nonpublic School Students, #722 Public Data Requests.
On a motion by Diamond, second by Langerud, and carried Be It Resolved, that the Board of Education of Independent School District 356, approves the revisions to the Student Handbook as presented by Supt. Hunstad.
The KCC Sports Cooperative 2018/19 billing was reviewed.
Supt. Hunstad presented the Administrative Report:
1. The preliminary audit results are in from Brady Martz. We ended with an estimated net of $-11.771, and a year-end balance of $769,375.
2. Cameras, panic buttons and possibly later a keypad at the front door will be how the Safe Schools funds are spent this year. Supt. Hunstad noted these funds have to be used specifically for school safety.
3. The east gym floor is complete, with just one small spot that needs to be sealed. This should happen in the next few days.
4. Supt. Hunstad inquired if the Master Agreement should be reviewed by MSBA as it has not been done for a number of years. The Board recommended this be done.
5. Supt. Hunstad is recommending a 2% increase for Activities Director, Jim Scalese. He will visit with Scalese and this item will be on the August agenda.
6. The swing set and merry-go-round are in the plans to be installed this summer. This was due to Health and Safety requirements.
7. Lancaster School’s 100th celebration is set for June 2020. If any members are interested in heading up or being on the committee, please let us know. Coffield will make a Facebook page for this.
Lupien inquired about vaping and if we had any plans for the school year. Supt. Hunstad noted that we had a number of presentations on it in 2018/19 and hadn’t yet planned anything for 2019/20. He also noted that all these kids are great kids, honest kids who just made a mistake. We are installing more cameras. Conversation was held on testing, vaping detectors, locker searches and random checks.
Peterson inquired if the school owns the baseball diamond. That property is owned by the City. He noted that the playground equipment is dangerous. The School has been in contact with the City about this, and hopefully it will be replaced soon.
Peterson asked if the school supply list was available yet for 2019/20. Coffield commented it would be soon. The entire back to school packet will be available in August.
The next regular board meeting will be held on Wednesday, August 21st at 8:00 pm.
Diamond adjourned the meeting at 9:23 p.m.
James Diamond, Chairperson                                                        Lacey Lupien, Clerk
(July 31, 2019)
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